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5 Tips for Moving Into an Office Space for Rent

Moving to an office space for rent can cause a lot of stress. A third of Canadians think moving is more stressful than planning a wedding. Does this sound like you? Consider using moving services to get you to your new office.

Keep reading below for a few more tips to simplify the moving process. 

1. Make a Moving Plan

Without a plan, trying to move into a new office will be a disaster. Making a plan sounds time-consuming, but in the end, you will save time and money.

First, your plan should have a budget that includes how much you can spend on movers, non-negotiables, and other costs like moving-related purchases.

Next, plan time to decommission the area your business is currently in. Decommissioning involves more than just cleaning. It would be best if you tried to restore the space to its original condition before you moved in. 

Plan when to make repairs, and uninstall cables, logos, and furniture without disrupting your business. 

During the planning phase, sit down with your employees and discuss the move. Make an inventory and to-do list to help get everyone on the same page.

2. Design a Floor Plan

Before moving things into your rented office space, you should have a floor plan for the new space. You don’t want to move items twice. A floor plan for cubicles, desks, and computers helps everyone know where things go the first time.

When designing a floor plan, makes sure you know where outlets are situated and you can set up tech and power stations. 

3. Notify Everyone

There are a lot of people to inform of your move. For example, you don’t want to blindside your employees with a new office. Make sure all your employees know of the move as soon as possible.

Likewise, give your clients, guests, and business partners ample notification, or they won’t know where to find you. 

Your current landlord also needs to know when you will end your lease and move out. 

4. Schedule Services Disconnection and Transfer

By the time you’re moving into the new office, you should already have phone, internet, and utilities completely set up. You can also transfer your cleaning, security and landscaping services.

Call your service providers and ensure they can disconnect and transfer your services to the new location. 

Before the internet and phone providers disconnect, back everything up to an external hard drive or cloud storage. You can also scan and digitize paper documents and shred the originals to make things lighter and easier to move.

5. Hire Commercial Movers

Moving to a new office space is stressful enough. Hire commercial movers to help. Professional movers can take the burden of heavy objects like desks, computers, and office equipment. 

Commercial office movers help minimize interruption of your day-to-day operations and relieve some of the stress of moving.

Getting Started in Your Office Space for Rent

Moving into a new office space for rent can feel like an overwhelming task. But if you make a plan, design your floor plan, notify all the right people, and schedule your service transfers, everything will go much more smoothly.

Above all, remember to hire commercial movers to handle the bigger stuff. Contact Two Amigos for a free quote.

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